Current Process for requesting a Residual fund tranfer or a Fixed Price Contract:

This procedure addresses the current process for requesting a residual fund transfer of a fixed price contract upon termination of the project.

Draft a letter to Dr. Steve P. Landry, Provost, on your letterhead to include the following:

• Request to Close Restricted Account Rxxxx, entitled “[name of project]” by [sponsor name]
• Identify the Principal Investigator.
• Send verification that deliverables were met (e.g. letter of acceptance from sponsor will do)
• Attach a copy of the Final Report, if required
• Request to transfer the funds from [R account] to [G account]*
• Provide reasons why funds were not needed/spent

Sign the letter and send it to ORSP attention Cathe Charlier. Do not use the Cost Transfer form (which is used to correct charges) - it is not necessary for this type of transfer request. Upon receipt of the items,.

• OSRP will verify that effort reports were certified
• ORSP will verify financial information with the business office.
• ORSP will request removal of any remaining committed indirect.
• ORSP will obtain necessary approvals

ORSP is currently working on a policy to address residual funds, so this is a temporary solution.

*To create a G account, contact Sue Broussard at 337.482.1245 or sue@louisiana.edu.

Please contact Cathe Charlier at 337-482-1255 or cathe@louisiana.edu if you have any questions.